6 Ways to Organize Content in Hosting Management

Working Remotely at HomeDoes your desktop look like a jumbled mess? You know, untitled icons scattered across your screen with no file folders in sight. If it does, the odds are that your content is in a similar state of chaos. But there’s a quick fix for users who are sick of sorting through unnamed videos. That’s where hosting management comes in. 

Tidy vs. Time-Consuming 

It all comes down to time.

Half of Americans would rather clean their house than their computer. One-third claim it’s a time-consuming task according to a Western Digital poll.

However, Screencast-O-Matic’s hosting management platform offers several quick features to tidy up your recordings, videos, and images in less time than it would take to vacuum. 

The difference could save you time, money, and streamline content sharing.

1. Video Libraries to Streamline Onboarding

It’s a lesson digital marketing expert Miles Beckler echos.

Beckler has a YouTube empire of how-to videos. So he knows the importance of streamlining work. Which is why he uses Screencast-O-Matic to create video instructions for his own employees. Over time he’s built a video library to simplify onboarding new team members. It saves him time and creates a valuable resource for his entire team.

2. Showcase Welcome Videos 

Record your WebcamCurating video libraries are also becoming the norm for companies with remote employees. Human Resource managers are opting for video introductions featuring new employees. 

Each video follows a similar format. You can add the employee’s name and department in the video title. Their official company headshot is uploaded as the video thumbnail

All of the videos are then organized into one channel which can be shared with the entire team using a unique URL.

3. Restrict Sensitive Information

Depending on your business or school, you may need to restrict who can see which videos. 

It’s easy with hosting management. Video privacy can be dialed down to unlisting your content or adding password protection for security. 

Workplaces that use a Team Premier plan even have the ability to share videos with specific users within their team. 

4. Create Topic-Specific Channels

Getting organized offers benefits beyond the workplace. 

Educators are tapping into the video hosting options too. It’s especially helpful with many students learning remotely. Educators like foreign language teacher Marcia Clark have been creating video channels for years.

Once a video is complete, Clark uploads the video directly to her individual channel named, “Learn To Speak Spanish with Mrs. Clark.” Students can access it using her unique channel URL.

Each video added to a channel appears like a chapter. It’s why carefully naming your videos is important. Students can jump to specific videos depending on their needs.

For example, teachers can feature several different videos.  They can showcase a screencast with the lesson overview, a separate video with the lesson, and a study guide screen recording all within the same channel. 

5. Update and Replace Videos

Getting organized behind the scenes helps users curate their channels. 

Organizing her video library means Clark doesn’t need to start over each year. She’s able to update and replace a video at any time, make edits, and save it for the next class.  She can replace a video that’s already in her channel and keep the original url. The great thing about that is that she doesn’t have to send updated links to her students.

Creating folders and subfolders is particularly helpful for teachers with multiple subjects or grade levels. Teachers could create separate folders for beginners, intermediate, and advanced foreign language students. Then add subfolders to each level to separate videos focusing on different skills like conjugation, pronouns, etc.

Starting Simple with Hosting Management

Content Hosting PlatformOrganizing your content isn’t complicated. It only takes a minute. So do yourself a favor. Start with these three basics.

  • Video Title– Don’t overthink it. You can change titles later. Be sure to include a keyword. If you can’t find your video, you’ll be able to search for that keyword on your hosting page.
  • Description– Type a little background about your video to help organize your video library. Descriptions are critical especially in business to keep projects and clients on the same page.
  • Thumbnail– Screencast-O-Matic automatically assigns a thumbnail to your project. However, upload a thumbnail if the default image is nondescript. 

Adding those simple features even when you’re in a hurry is a game-changer. Because nothing wastes time like trying to determine the difference between three unnamed recordings with the same thumbnail.